Covering letter for c.v

In this example, notice the applicant immediately explains what the letter is about. She then goes on to expand on her present duties and emphasizes these and any other information that she feels is relevant to the advertised position, ignoring the duties in her previous employment which have no relevance to this particular post. Most importantly, she explains why she is applying for this particular vacancy and the qualities she can offer the company. Note that if she offered her current employers as referees, she could mention that she would prefer the company she is applying to not to approach her employers until after an interview.

Your Ref: KH 305/9 25 Westbound Road

Borehamwood

Mrs J. Hastings Herts

Personnel Officer WD6 IDX

International Computing Services PLC

City Road London EC3 4HJ 18 June 200-

Dear Mrs Hastings,

I would like to apply for the position advertised in The Guardian on 16 June for a Personal Assistant to the Sales Director.

As you will see from my c.v., much of the work I do in my present position is that of a PA. I deal not only with the routine work of a secretary, but also represent the Assistant Director at small meetings and functions, and am delegated to take a number of policy decisions in his absence.

Your advertisement asked for a knowledge of languages. I have kept up my French, and learnt Italian for the past two years at evening classes, and have regularly visited Belgium and Italy with the Assistant Director, acting as an interpreter and translator for him.

I am also familiar with the latest developments in Information Technology, having just completed a one-month course at The City College, in addition to previous day release courses I attended when I was with Johnson Bros.

I am particularly interested in the situation you are offering, as I would like to become more involved with an IT organization. I am quite familiar with many of the software products that ICS manufacture for office technology.

As well as my secretarial skills and experience of running a busy office, I am used to working with technicians and other specialized personnel in the field of computers. I have a genuine interest in computer development and the people involved in the profession.

Please let me know if there is any further information you require. I look forward to hearing from you.

Yours sincerely,

Carol Brice

Carol Brice (Ms)

Encl. c.v.

Questions:

1. What position is Ms Brice applying for?

2. What does the abbreviation P.A. mean?

3. How did she learn about IT?

4. What reason does she give for wanting to join ICS?

5. Which words in the letter correspond to the following: ask for, everyday duties, continued with, materials used with a computer, e.g. discs, managing, real?